Todoist

Todoist has simplified my work life - helping to organize all my tasks, projects, and meetings in a simple way that ensures no project is missed. While there is a bit of a learning curve to figure out how to best utilize & organize the platform, the simplicity of it's core features makes it easy for anyone to pick up and use. You are able to hop on their website or app and add a task in an instant; with the ability to schedule the due date, priority, and set it up in a specific project very quickly using their shortcuts. With their team collaboration features, you are also able to assign specific tasks to specific people, allowing for quick and ease collaboration and project management. Plus, Todoist offers numerous templates that help facilitate setup, and a very simple "Karma" rewards system that helps encourage use (and helps make you feel accomplished).

Todoist offers numerous systems, but unfortunately it can be a bit of a learning curve to learn all the shortcuts (especially when they change periodically) and an effective way to organize the projects & tags. As well, while they offer simple ways to import their templates and allow you to export templates of your own, they don't offer a simple cloud storage solution for those templates - so to load an exported template, you need to download it, keep it, and reupload it when needed. Lastly, they lack the ability to setup certain types of tasks; such as a task with subtasks that all repeat weekly - currently you can schedule them all to happen each week, but the subtasks end up getting listed as full tasks on the due date.

Todoist makes managing personal to-do lists extremely easy and is extremely straightforward. It's tools to help prioritize are helpful and their smart scheduling features takes a lot of anxiety out of managing prioritization and time every week. Including sub-tasks and notes makes it easier to track progress and next steps while working in an extremely fast-paced environment.

While the features that Todoist offer are strong, there is a lot to be desired. Adding sub-tasks is a great feature, but adding the time and priority makes the task list more difficult to manage because the sub-task is not tied to the specific main goal. It is extremely difficult to track milestones and project progress and sometimes the features make to-do lists more convoluted, which includes more manual work to declutter and prioritize effectively.